The business benefits of cloud collaboration

Cloud technology is quickly becoming a must-have for many companies. In this quick guide, we highlight how cloud collaboration could benefit your business...

Cloud technology is quickly becoming a must-have for many companies.

The cloud is agile, flexible, and scalable, meaning that businesses of all shapes and sizes can use it to make the most out their digital transformation strategy. However, there’s a lot more to the cloud today than simple storage solutions and VoIP communication.

Collaboration software is quickly emerging as one of the most valuable tools in the modern business environment, offering access to more secure and cost-effective ways to upgrade daily teamwork. Collaboration tools equipped with everything from instant-messaging features to video conferencing systems allow employees to work more effectively together online.

According to GlobeNewsWire, the market for collaborative tools is set to be worth around $53.83 billion, or £42.82 billion converted, by 2023.

So what are the benefits of cloud collaboration?

1.     Improved organisation

These days, there’s a lot of information flowing through most businesses at any given time. Keeping track of all those files and documents can be a nightmare – particularly if they’re being shared with colleagues through things like email and fax. However, with a cloud collaboration tool, you can create a central environment for all the most-have content in your knowledge base.

What’s more, today’s business collaboration tools will usually come with security and encryption solutions built-in. This means that you don’t have to worry about the privacy issues that arise when emails are lost or hacked. A long as you choose a collaborative service that encrypts conversations at rest and in transit, your company is protected.

2.     Better business productivity

Today’s collaborative tools come with everything your employees need to stay connected, whether that’s video conferencing functionality or instant messaging. This is a great way to boot productivity in your workforce, even if you have remote workers joining you from across the globe.

By 2020, 50% of the UK workforce is set to be working remotely. With the benefits of cloud collaboration, your workers can tune into video conferencing calls, instant messaging, and file sharing features wherever they are – regardless of what device they’re using. Additionally, they’ll be able to check the present status of their colleagues and launch conversations instantly. There’s far less waiting around than there is with things like email and calls.

3.     Enhanced workplace efficiency

Cloud collaboration tools also make the standard workplace more efficient. Thanks to integrations with calendar sharing, task management, and even CRM tools, today’s employees can access everything they need to be productive within the same unified environment. For instance, they can share a file with a coworker, connect over a voice call, and check on details about a customer, without having to switch to another app. It’s no wonder that some studies suggest that collaboration tools can improve efficiency by 20%.

When you can access information quickly and launch conversations in a matter of seconds, it’s easier to reduce the amount of time spent switching between apps and searching for documents. What’s more, with collaboration tools, teams have the freedom to work just as well on projects, regardless of whether they’re in the same room or miles apart.

4.     New opportunities for creativity

There is a wide range of business collaboration tools on the market today, ranging from those that focus on video conferencing to those that can replace your standard on-premise PBX system with something that combines back and front-end communication. Some of the most immersive tools also come with the ability to access additional features that make your teams more innovative too.

For instance, many modern collaboration apps come with virtual whiteboarding features where people can brainstorm and share ideas in real-time. There are also integrations available for many leading tools like Slack and Microsoft Teams that add virtual assistants and AI to the collaborative journey. These solutions combine to inspire and motivate your teams, helping them to achieve more each day.

5.     Greater flexibility

Finally, one of the most significant benefits of cloud collaboration tools is also one of the main advantages of investing in tools on the cloud. You get more freedom to access the tools you need from any environment. The cloud is an ideal medium for scalability and business growth. Companies can tap into new features and functionality as the demands of the workforce change or keep costs low when working on a budget.

All the while, the innovation available with things like instant messaging and video conferencing means that team members can spend less time searching through cluttered inboxes or wasting time with inefficient meetings. You get the freedom and flexibility to work in a way that’s more immersive and effective.

Cloud collaboration tools are crucial to the future of any company’s evolution. What kind of software are you using?