The advantages of data backup: Protecting your information

According to studies, around 4 million businesses could be at risk of losing crucial data because of inappropriate backup practices. Here's how to ensure your data is safe...

According to recent studies, around four million businesses could be at risk of losing crucial data today, because of inappropriate backup practices.

Research in 2018 surveyed 514 UK business leaders and discovered that 17% of respondents weren’t backing up their business data at all. Another study found that 68% of SMBs have no disaster recovery plan. Despite this, the number of potential problems that could lead to lost or damaged data is growing.

Cybersecurity issues are everywhere. Even with excellent encryption and storage strategies in place, there’s always a risk that something could go wrong with your disaster prevention strategy. Let’s take a look at the importance of online backup plans and the advantages of better data protection in detail.

The importance of online backup

Before we examine the most common reasons to back up, let’s define what data backups are.

Essentially, they’re a copy of the files and information on your devices, kept in a separate environment in case of emergency. An online backup hosted on the cloud will ensure that you always have access to crucial information if your computers or business devices breakdown. Cloud-based storage also protects you against natural disasters while offline backups give you access to data when the internet isn’t available.

There are many different methods of backup available today. However, the most common strategy that today’s businesses use is the 3-2-1 rule. According to the 3-2-1 rule, you should:

  • Always have 3 copies of your data available
  • Store your data in at least 2 unique formats
  • Keep 1 copy of your information off-site to prevent against flood, fire, and theft

Reasons to backup: Protecting your data

In a world overwhelmed by reports of hackers, software breaches, and security issues, the advantages of data backups are numerous. Most companies rely on the information they use every day to deliver exceptional customer service and keep their business running smoothly. Without your data, your entire operation could come grinding to a halt.

Here are some of the reasons to back up your information, no matter what kind of company you run.

1.     Resilience in an unpredictable world

Even with excellent training and support, people aren’t infallible. Often your employees can make mistakes that lead to lost data and problems with files. Emails containing files may be accidentally opened, or the content on an employee’s mobile device could be lost when that tool is stolen.

If you have a backup in place, there’s no need to worry about lost or destroyed information. If an employee device goes missing, you can automatically wipe it, and collect the data you need from your backup.

2.     Reporting compliance

Most businesses will be required to keep records for business tax reasons. The chances are that the leader of your company has countless files on their computer tracking the details of various transactions over the years. If that information was to go missing, you could end up facing a serious problem with the IRS.

It’s essential to ensure that you can always provide proof on what’s been happening with the financial side of your business. Various backups can help with this.

3.     Gaining a competitive edge

The advantages of data backup plans are often more diverse than people think. For instance, the fact that you can get back up and running quickly after a data disaster could mean that you end up getting ahead of your competitors.

Around 60% of companies who experience a significant data loss shut down within 6 months. However, if you already have the information you need to continue running your business as usual, you won’t have to worry about trying to keep the lights on.

4.     Avoid deadly downtime

As mentioned above, one of the main reasons to backup is that it helps you to avoid problematic periods of downtime in your business. Even a single day of being unable to access crucial data could be catastrophic to your company. If you need to build your entire data centre again from scratch, then you could have weeks were you’re unable to deliver the kind of service your customers need.

The longer you struggle with the repercussions of a data disaster, the worse the situation becomes. Eventually, you may even end up losing customers to your competitors. Don’t let that happen! Make sure you have a backup in place.

5.     Don’t do the same work twice

Finally, if you’re continually repeating the tasks that you’ve already done in your business, then you won’t have any time left over to focus on new ideas and innovations. One of the advantages of data backups is that you won’t need to repeat a boatload of work whenever disaster strikes.

This means that your employees can focus on the things that matter, rather than retracing their steps. Are you ready to discuss the reasons that you need to back up your data? Contact Nice Network